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The Best Meeting Scheduling Apps

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by Derek Homann No Comments

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One of the most prominent annoyances for anyone who has to schedule meetings is finding a time that works for all the participants. Sending 3 or 4 emails back and forth before you find the right time to meet used to be commonplace, but now as a plethora of scheduling tools are available to solve this problem, the question you have to ask yourself, is which one is best for me? Well, that all depends on what you need. After testing more than 20 scheduling tools, here are the ones that performed the best.

Best AI-based assistant: x.ai

x.ai homepage

Want to feel like you have a personal assistant scheduling your meetings for you? Well, then you need to checkout x.ai. Simply CC [email protected] in your emails and ask her to find a time for you and your counterpart to meet. She’ll automatically follow up with the person on the receiving end of your email suggesting some time to meet. No more back and forth, just easy scheduling. No one even has to know Amy isn’t a real person.

Best for group scheduling: Doodle

Doodle homepage

Often times you need multiple people to coordinate on a time to meet which adds extra complexity to scheduling. While other products have their own take on this, this is where Doodle really excels. They make it easy to see time zone differences, and allow each attendee to collaborate in the scheduling process to and see who’s free vs who can be free “if need be” by voting on times. Their scheduler is also extremely user friendly and makes it very clear on the best times to meet.

Best for scheduling sales demos: Chili Piper

Chilipiper homepage

When it comes to scheduling follow-ups for your inbound leads, Chili Piper is hands down the winner. Their scheduling system is built from the ground up with sales teams in mind. They can tie directly into your lead forms and route qualified leads directly to the proper salesperson instantly. Most inbound leads never end up scheduling time with a salesperson, but with Chili Piper, your team can get on their calendar before they even leave your site, dramatically improving your chances of connecting and making a sale.

Best Scheduler for your shop: YouCanBook.Me

youcanbookme homepage

If you run a shop where you take appointments (salon, mechanic, etc.), then YouCanBook.Me really stands out. They make it extremely easy to embed your calendar on the site, customize the look and feel, and tailor SMS and email reminders to your needs to help reduce no shows. They also make it incredibly easy to manage your team’s availability as well. If you are taking appointments for your shop, YouCanBook.Me is the place to start.

Best Free Scheduler: Calendly

calendly homepage

Of all the scheduling apps, Calendly might be the most well-known booking software of the bunch and for good reason. While many scheduling tools, offer free products, there’s just might be the easiest to use. Simply hook up your calendar, input your preferences, and create a custom Calendly link you can send to your meeting guests and you are ready to go. You’ll be limited to one meeting type with the free version, but if you outgrow that, their paid plans start at under $10 a month. 

Do you have a favorite scheduling tool you use that we didn’t cover? We’d love to hear what it is and how you use it. Just drop it in the comments section below.

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