Internal Communications Timeline Template

What you’ll find in this internal communication policy template

Before jumping into the internal communications timeline template, take a moment to:

• Review your annual comms calendar to identify existing recurring efforts (think: newsletters, all-hands, or quarterly updates).
• Check in with key stakeholders on any upcoming change initiatives or launch plans that need to be captured.
• Align on key dates for leadership involvement, executive reviews, or content approvals. This will help you stay realistic with your timelines.
  

Here’s how to make the most of the template:

List out your internal comms initiatives: These might include campaign launches, ongoing updates, or cultural moments. Add them all in, even if the scope is small (they still require thoughtful timing).

Break initiatives into smaller subtasks: Under each initiative, create supporting tasks like content drafts, reviews, and send dates. This will help you stay on track and manage dependencies across teams.

Customize your timeline by month or week: Depending on how detailed your planning needs to be, you can label sections by month, week, or even day. Choose what works best for your team’s cadence.

Track task status as you go: Use status markers (like “Not Started,” “In Progress,” or “Sent”) to keep tabs on what’s moving and what’s at risk. It’s a simple way to manage progress at a glance.

Visualize your internal comms workload: This template isn’t just for planning, but a way to communicate bandwidth and surface potential overlaps or pinch points.

Other templates that may come in handy as you plan:

Internal Communications Editorial Calendar: Holidays, key dates, and all the things you’ll want to communicate in one easy-to-use, comms-focused editorial calendar! Get your copy of the comms calendar today and get started planning for your employees.