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Export your internal emails as PDFs for easy sharing

Jamie Bell

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We know that not every employee reads their emails digitally—some messages need to be printed, posted, or shared in physical formats. That’s why we’re introducing one-click email export to PDF, making it easier than ever to create a polished, printable version of your internal communications.

How PDF exports can be helpful

Not all employees sit at a desk, and not every workplace announcement is best consumed in an inbox. With PDF export, you can easily print and distribute key messages in breakrooms, post updates on bulletin boards, or attach PDFs to intranet posts and knowledge bases. Whether you’re sharing onboarding materials, benefits information, or company-wide announcements, this new feature ensures your employees get the information they need—however they prefer to receive it!

 

Ways to use PDFs in internal comms

Blackout dates seamlessly fit into your communication planning process, giving you the flexibility to plan in advance while respecting employees’ time. Here are a few common scenarios:

  • Breakroom and common area displays – Print and post key announcements where employees gather.
  • All-hands and leadership meetings – Provide a PDF summary of important updates for discussion.
  • Onboarding and training materials – Easily distribute printed versions of critical company policies and training guides.
  • HR and benefits information – Attach PDF versions of benefits updates to internal resources or handbooks.
  • Employee mailers and handouts – Ensure offline employees still receive essential information.

How to export your emails as a PDF 

Creating a shareable, printable version of your emails is simple! It’s available at the top of the email editor, whether your email is in draft mode or ready to go. In one click, you’ll have a clean, professional-looking PDF ready to be printed or shared.

This feature is available to all Workshop users, making it even easier to create multi-channel, highly visible internal communications that reach every employee—whether they’re checking their inbox or reading an announcement in the breakroom.

Not a Workshop customer yet? Schedule a short demo today to see how our PDF exports and multi-channel integrations, along with our drag-and-drop editor and analytics tools, can help streamline your internal communications strategy.

We’re here to help every step of the way, so don’t hesitate to reach out with any questions or feedback.

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