Your copy + paste guide to an effective, engaging all-hands

How to use this all-hands meeting guide

This resource is built to help you plan and run all-hands meetings that are clear, engaging, and actually drive alignment across your team. Whether you’re coordinating for 20 people or 2,000, here’s how to make the most of it:

Make a copy: Click “Make a copy” to personalize your version. You can tailor the checklists, tweak timelines, and adapt the workflow to fit your company’s size, pace, and structure.

Use it to streamline planning: Each section is designed to walk you through what to do before, during, and after the meeting. Follow the checklists to stay organized, keep stakeholders in sync, and reduce last-minute scrambles.

Customize by company size: You’ll find recommendations for small, mid-sized, and large teams. Use those callouts to right-size your approach without overcomplicating things.

Share with your collaborators: Send it to your internal comms team, department leads, or anyone presenting in the meeting. A shared reference point makes coordination easier and keeps everyone aligned.

Keep improving your all-hands: Use the built-in feedback prompts to collect insights (Workshop can make deploying surveys easy!), make adjustments, and improve each meeting over time. When you treat your all-hands like a product, they keep getting better.