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CanvaThe #1 Microsoft Viva Amplify alternative for internal comms
Internal communications teams need more than a simple publishing tool — they need a platform that helps them plan, deliver, and measure campaigns across every employee channel. Workshop is purpose-built for internal communications teams to orchestrate campaigns across email, chat, intranet, SMS, and more, making it the #1 Microsoft Viva Amplify alternative.
What makes Workshop the best Microsoft Viva Amplify alternative?
Smarter internal comms, powered by AI
Cici is Workshop's custom-built AI assistant that helps you create on-brand messages in seconds, send to the right audience, manage automated journeys, and measure results without digging through spreadsheets. Viva Amplify requires separate licensing to use AI features; Workshop gives you an AI co-pilot for your entire comms workflow, built right into the platform.
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Create on-brand comms in seconds with the easiest email editor in internal comms
Our modern editor makes it easy (and reliable) to format your email, add images, and schedule your sends. Viva Amplify is just a publishing tool to push, versus an intuitive platform to create.
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Get detailed performance insights
Workshop’s analytics go way beyond opens and clicks on every plan. You can see exactly who is engaging most — across roles, regions, and channels, not just email. That fuller picture makes it easier to spot patterns, compare audiences, and understand how messages actually land.
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The easiest email editor to use in all of internal comms
Our drag-and-drop editor makes it easy (and reliable) to format your email, add images, and schedule your sends. Choose from existing templates, build your own design, or even pull in content from Canva with our seamless integration.
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The most responsive team in internal comms
Workshop is built so you can find answers fast on your own. And when you want a helping hand or need an instant fix, support is there in minutes with thoughtful, high-context help from people who truly understand internal comms. Over the past 12 months, we’ve helped 700+ comms teams send 350M+ internal emails with confidence.
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Send your comms to the right teams at the right time
Create custom distribution lists without relying on IT. We connect directly to your HRIS, so employee adds, moves, and changes stay up to date automatically, without manual maintenance or support requests. From there, you can segment by team, location, or role and send messages that are actually relevant to the people receiving them, cutting down on noise while making every message feel more intentional and useful.
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The only two-way employee text messaging system
Workshop offers seamless and super fast two-way texting that’s easy to add to your existing internal communication efforts.
Automate employee communications
Workshop supports automation with recurring, scheduled sends on every plan. Set up branching to automatically resend emails to unopeners, manage event comms, or run A/B tests. And when you’re ready to scale, you can unlock fully automatic enrollments for key moments like new hires, birthdays, and anniversaries.
Create branded landing pages just for internal comms
Build mobile-friendly landing pages with no design or IT help required! Embed them in emails, send via SMS, or share through a QR code on a breakroom poster. Plus, you can edit them later without breaking a single link.
Workshop VS Microsoft Viva Amplify
| Workshop | Microsoft Viva Amplify | |
|---|---|---|
| Purpose/Core Design | Built specifically for internal communications teams to plan, orchestrate, and measure campaigns across channels. | Campaign publishing tool within Microsoft Viva designed to coordinate communications across Microsoft 365 channels. |
| Channel Coverage | Channel-agnostic: supports email, intranet, Slack, Teams, and other employee communication platforms. | Publishes across Microsoft channels such as SharePoint, Outlook email, Teams, and Viva Engage. |
| Audience Targeting | Flexible audience segmentation across multiple systems and communication tools. | Targeting based on Microsoft Entra ID and Microsoft 365 groups. |
| AI Capabilities | AI-generated emails, image and content generation, language translation, performance summaries & data insights, and more. Workshop AI is built directly into the communications workflow: Full message drafting in the editor, image generation for email content, semantic search for past assets, summaries of campaign performance and more. This means AI helps with: writing, designing, finding assets, & analyzing results. | Can leverage Microsoft Copilot for content assistance, typically requiring separate licensing. AI performance summaries are only available with Microsoft Viva Suite. |
| Automation | Supports automated campaign scheduling, coordinated multi-channel distribution, and repeatable campaign workflows that reduce manual publishing | Supports scheduling and coordinated publishing across Microsoft channels, with limited advanced workflow automation. |
| Custom Branded Landing Pages | Allows creation of mobile-optimized custom landing pages that require no code or design skills. | Content typically published via SharePoint pages or Viva Engage posts. |
| Governance | Structured workflows tailored to communications teams (approvals, campaign coordination, message review). | Governance based on Microsoft 365 permissions and collaboration structures. |
| Campaign Planning Tools | Includes campaign planning, editorial calendars, message coordination, and scheduling designed for comms strategy. | Focuses primarily on distribution of messages, with limited planning and editorial workflow tools. |
| Editor and Collaboration | Supports collaborative drafting and real-time editing workflows for communications teams. | Editing is typically single-author with limited real-time collaboration capabilities. |
| Licensing Model | Unlimited users across plans. | Licensing tied to Microsoft 365 / Viva user licenses. |
| Frontline Workforce Reach | Supports two-way SMS and mobile-friendly communication channels. | Primarily optimized for employees working within Microsoft 365 applications and environments. |
| Post-Send Email Link Editing |
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Pricing & plans for companies of all sizes
Whether you have a lean team of 200 employees or a global workforce of 200,000, you can use Workshop's internal comms platform! We're happy to provide you with a price range right now and put together a more specific quote and proposal once we learn more.
Schedule a demoEssential
Start with an engaging, effective internal comms platform.
Enhanced
Level up your employee communications software with upgraded content & personalization features.
Premium
Experience an internal communications software for distributed teams & multiple departments.
Enterprise
Tailored solutions and enterprise-grade security for large or growing teams.
See Workshop in action:
This quick walkthrough will take you through our platform's drag-and-drop templates, automatic list management features, and detailed analytics!
The world's best comms teams
are happier with Workshop
"If you’re not using it, you’re missing out. It’s such an easy win. It makes things look better. You can track your stuff better. You’re going to work better as a team together. Yeah, don’t be a knucklehead."
Improve your internal comms in 30 days
Whether you're coming from Outlook, a marketing platform, or another internal email tool, our onboarding team makes the transition smooth, fast, and actually enjoyable! Most teams send their first email within 2–4 weeks (and some even faster).
See how easy it is to switch
Learn more about why Workshop is the #1 Microsoft Viva Amplify alternative
FAQs
- What is Workshop, and how is it different from other internal communications platforms?
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Workshop is a modern internal communications platform designed to help teams share clear, relevant updates employees actually engage with. Unlike traditional intranets or complex enterprise comms tools, Workshop focuses on simplicity, speed, and ease of use — so internal comms teams can publish, target, and measure content without heavy setup or ongoing admin work.
- How does Workshop fit into our existing tools?
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Workshop is designed to fit seamlessly into your existing communication and collaboration tools. It works alongside platforms like Slack, Microsoft Teams, and common HR systems, so teams don’t need to replace their entire stack.
This flexible approach allows Workshop to become a central hub for internal communications while supporting the tools employees already use every day.
- How flexible is Workshop compared to legacy enterprise platforms?
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Workshop adapts to how modern teams actually communicate, without rigid structures or heavyweight processes. You can shape ownership, workflows, and communication patterns to fit your organization, and as your strategy evolves, Workshop evolves right alongside it.
- Is Workshop built for today’s hybrid and frontline workforce?
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Yes — Workshop is built to include everyone, from frontline teams to remote and hybrid employees. People can stay informed and share feedback without being tied to a desk or an inbox, which means communication reaches the whole workforce, not just corporate teams.
- What kind of ROI can organizations expect from Workshop?
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Most organizations see ROI quickly through faster adoption, stronger engagement, and a shorter path to value. Workshop is easy to roll out and requires minimal training, which keeps costs down while helping teams make an impact sooner. By increasing participation, surfacing feedback earlier, and removing friction from everyday communication, teams can move faster and make better decisions — without the complexity or ongoing services that often come with traditional enterprise platforms.
- What security standards does Workshop follow?
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Workshop has been independently audited for SOC 2 Type 2 compliance — a widely recognized standard for information security — and is compliant with GDPR principles. Learn more about our security measures.
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