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Internal Communications Accessibility Checklist
Internal communications should connect every employee at the company, not just some. Whether you’re creating a new internal newsletter or refreshing your strategy, this accessibility checklist will help make sure your communications are clear, inclusive, and engaging for everyone. It’s based on the real-world checklist our own Internal Communications Manager, Devin, uses to make every message more accessible at Workshop!
How to use this internal communications accessibility checklist
This checklist is designed to help you create more inclusive internal communications, from your newsletters to your company-wide updates. Here’s how to make the most of it:
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Make a copy: Click “Make a copy” when you open the checklist so you can customize it for your own company’s needs.
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Use it as a pre-send check: Run through the checklist each time you create a newsletter or major update to make sure it’s clear, readable, and accessible for every employee.
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Train your team: Share the checklist with anyone creating employee communications, from HR to leadership, so accessibility best practices become second nature.
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Automate where you can: Leverage built-in tools (like Workshop’s accessibility features!) and free online checkers to make the process even easier.
If you’re using Google Forms: When you download this template, go to the three dots in the top right, then select “Make a copy.” Contact us at marketing@useworkshop.com if you have any questions.
What you’ll find in this internal communications accessibility checklist (+ quick tips!)
This checklist covers five major areas to make your internal communications more inclusive and effective:
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Content & structure: Write with clarity, organize with headings, and keep it scannable.
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Design & visuals: Use accessible fonts, high-contrast colors, and add alt text to every image or icon.
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Links & navigation: Create descriptive links and action-oriented buttons that everyone can understand.
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Testing & tools: Test your communications with accessibility checkers and preview on different devices.
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Language & inclusion: Use inclusive, bias-free language and communicate with warmth and transparency.
A few quick tips to help you maximize your impact:
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Be consistent: A familiar structure and clear visual hierarchy help every employee navigate your messages with ease.
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Focus on clarity: Short paragraphs, simple language, and descriptive headings make your communications easier for everyone to understand.
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Think mobile-first: Always preview how your communications appear on mobile devices (many employees will read them on their phones first)!
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Internal Communications Accessibility Checklist
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