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CanvaThe #1 Staffbase alternative for internal comms
Get more functionality (at less cost!) with Workshop. Our platform was built for internal communicators with a modern editor, detailed performance insights, easy distribution lists and more. See why Workshop is the best Staffbase alternative.
What makes Workshop the best Staffbase alternative?
Meet Cici — the AI agent built for internal comms
Cici is Workshop's custom-built AI assistant that helps you create on-brand messages in seconds, send to the right audience, manage automated journeys, and measure results without digging through spreadsheets. Staffbase offers basic AI email generation; Workshop gives you an AI co-pilot for your entire comms workflow.
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Create on-brand comms in seconds with the easiest email editor in internal comms
Our AI-powered, modern editor makes it easy (and reliable) to generate emails from a prompt, with on-brand design & formatting. Add images, custom fonts, flexible video blocks, buttons, polls, and more with a quick click. You can also copy & paste from Word/Docs, and it will preserve the formatting.
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Get detailed performance insights
Workshop’s analytics go way beyond opens and clicks. You can see exactly who is engaging most — across roles, regions, and channels, not just email. That fuller picture makes it easier to spot patterns, compare audiences, and understand how messages actually land.
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The most responsive team in internal comms
Workshop is built so you can find answers fast on your own. And when you want a helping hand or need an instant fix, support is there in minutes with thoughtful, high-context help from people who truly understand internal comms. Over the past 12 months, we’ve helped 700+ comms teams send 350M+ internal emails with confidence.
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Send your comms to the right teams at the right time
Create custom distribution lists without relying on IT. We connect directly to your HRIS, so employee adds, moves, and changes stay up to date automatically, without manual maintenance or support requests. From there, you can segment by team, location, or role and send messages that are actually relevant to the people receiving them, cutting down on noise while making every message feel more intentional and useful.
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Automate employee communications
Workshop supports automation with recurring, scheduled sends on every plan. Set up branching to automatically resend emails to unopeners, manage event comms, or run A/B tests. And when you’re ready to scale, you can unlock fully automatic enrollments for key moments like new hires, birthdays, and anniversaries.
The only two-way employee text messaging system
Workshop offers seamless and super fast two-way texting that’s easy to add to your existing internal communication efforts.
Create branded landing pages without design or IT support
Build mobile-friendly landing pages that can be embedded into emails, sent via SMS, or shared through a QR code on a breakroom poster. Plus, you can edit them later without breaking a single link.
Workshop VS Staffbase
| Workshop | Staffbase | |
|---|---|---|
| Software type | Web-based platform (no plugins) | Available as a web app + plugin (Bananatag legacy product). |
| Analytics & reporting | Track analytics across channels like open rates, clicks, and read time, drill-down by department or location, and monitor campaign performance. API is also available for more in-depth reporting. | Reporting workflows are less flexible and often require exports for deeper analysis. Difficulty seeing which groups are engaging (e.g., by site or team). |
| Editor | Modern AI-powered editor with real-time collaboration. Drag-and-drop design with custom fonts, colors, and design consistency. Mobile-optimized, dark mode compatible, multi-channel formatting. Copy-paste from Google Docs & Word preserves formatting. Autosaves every 4 seconds with full version history, preview, and one-click restore. Eyedropper color picker, zoomable canvas, and flexible video blocks. | Overall design limitations that can require use of an external tool. |
| Customer support | Live chat, CSMs, unlimited onboarding, and an intuitive help center. Workshop has support teams in the US and Europe. | Standard business hour support, with 24/7 critical issue support available for enterprise customers. |
| AI capabilities | AI-generated emails: Cici (Workshop’s agent) generates complete, designed emails from a single prompt. Also: image generation, translation in 135 languages, subject line optimization from your own historical data, performance summaries, and campaign planning. Included on all plans. | Subject line suggestions, grammar check,and content insights. |
| AI-generated emails | Workshop's Cici generates full on-brand email drafts from a short prompt — subject line, copy, structure, and send-time recommendations — purpose-built for internal comms teams. | Staffbase's prompt-to-email is "coming soon" |
| AI skills | Saved set of instructions that you can run with a quick click. Skills include: pre-send check, mobile designer, channel remix, comms planner, list hygiene, comms audit, and 15+ more — included on every plan! | — |
| Integrations | Canva, ADP, Workday, Microsoft Teams, Outlook, Gmail, Unsplash, and more. | Microsoft & HRIS integrations (Workday, SharePoint, Teams). No Slack or Canva integration. |
| Distribution lists and dynamic content | Syncs with your Outlook/HRIS to keep distribution lists up-to-date and allow easy segmentation by role, location, and department. | Limited HRIS Integrations and control over lists. |
| SMS | An add-on offering two way interactive conversations with auto-reply capabilities, scheduled time zone sending, and AI content features - all managed within the Workshop platform alongside email. | An add-on offering only one-way messaging to employees. |
| Branded, mobile-ready landing pages |
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| Unlimited users | Included on all plans | — |
| Automated email sequences |
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Pricing & plans for companies of all sizes
Whether you have a lean team of 200 employees or a global workforce of 200,000, you can use Workshop's internal comms platform! We're happy to provide you with a price range right now and put together a more specific quote and proposal once we learn more.
Schedule a demoEssential
Start with an engaging, effective internal comms platform.
Enhanced
Level up your employee communications software with upgraded content & personalization features.
Premium
Experience an internal communications software for distributed teams & multiple departments.
Enterprise
Tailored solutions and enterprise-grade security for large or growing teams.
See Workshop in action:
This quick walkthrough will take you through our platform's drag-and-drop templates, automatic list management features, and detailed analytics!
The world's best comms teams
are happier with Workshop
"If you’re not using it, you’re missing out. It’s such an easy win. It makes things look better. You can track your stuff better. You’re going to work better as a team together. Yeah, don’t be a knucklehead."
Improve your internal comms in 30 days
Whether you're coming from Outlook, a marketing platform, or another internal email tool, our onboarding team makes the transition smooth, fast, and actually enjoyable! Most teams send their first email within 2–4 weeks (and some even faster).
See how easy it is to switch
Learn more about why Workshop is the #1 Staffbase alternative
FAQs
- What is Workshop, and how is it different from other internal communications platforms?
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Workshop is a modern internal communications platform designed to help teams share clear, relevant updates employees actually engage with. Unlike traditional intranets or complex enterprise comms tools, Workshop focuses on simplicity, speed, and ease of use — so internal comms teams can publish, target, and measure content without heavy setup or ongoing admin work.
- How does Workshop fit into our existing tools?
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Workshop is designed to fit seamlessly into your existing communication and collaboration tools. It works alongside platforms like Slack, Microsoft Teams, and common HR systems, so teams don’t need to replace their entire stack.
This flexible approach allows Workshop to become a central hub for internal communications while supporting the tools employees already use every day.
- How flexible is Workshop compared to legacy enterprise platforms?
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Workshop adapts to how modern teams actually communicate, without rigid structures or heavyweight processes. You can shape ownership, workflows, and communication patterns to fit your organization, and as your strategy evolves, Workshop evolves right alongside it.
- Is Workshop built for today’s hybrid and frontline workforce?
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Yes — Workshop is built to include everyone, from frontline teams to remote and hybrid employees. People can stay informed and share feedback without being tied to a desk or an inbox, which means communication reaches the whole workforce, not just corporate teams.
- What kind of ROI can organizations expect from Workshop?
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Most organizations see ROI quickly through faster adoption, stronger engagement, and a shorter path to value. Workshop is easy to roll out and requires minimal training, which keeps costs down while helping teams make an impact sooner. By increasing participation, surfacing feedback earlier, and removing friction from everyday communication, teams can move faster and make better decisions — without the complexity or ongoing services that often come with traditional enterprise platforms.
- What security standards does Workshop follow?
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Workshop has been independently audited for SOC 2 Type 2 compliance — a widely recognized standard for information security — and is compliant with GDPR principles. Learn more about our security measures.
Exploring internal comms tools?
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