Internal communications can be complex, with multiple teams and departments needing to coordinate messages, events, and updates. We’ve heard from many of you that you needed a way to mark important dates, jot down ideas, or simply hold space for future communications without locking into a specific schedule.

The latest addition to Workshop’s communications calendar: notes!

This new feature is designed to help you plan and organize your internal communications with a whole new level of flexibility.

In Workshop, you can now: 

• Add custom, color-coded notes to your calendar: Easily create notes on any date in your communications calendar. Use these notes to mark key events, brainstorm content ideas, or remind your team about upcoming initiatives.
• Plan without committing: Not ready to schedule a communication? No problem! Notes allow you to hold a spot in your calendar without setting anything in stone, giving you the flexibility to plan ahead (without the pressure)!
• Collaborate with your team: Share notes with your team to keep everyone on the same page. Whether it’s a reminder about a company-wide announcement or an idea for a future campaign, your team can stay informed and aligned.

This feature is perfect for those who want to stay organized and ensure nothing slips through the cracks. Whether you’re managing a large-scale internal campaign or simply trying to avoid communication overload, our communications calendar gives you the tools you need to keep your strategy on track!

Practical ways to use calendar notes

Here are a few of our favorite aspects of this new feature:

• Custom notes & blackout dates: Add notes and blackout dates to keep your team informed about important events and ensure no emails go out on critical days.
• Color-coding: Quickly identify communication types to keep track of what’s going out when (and how often).
• Add links to other software: Directly link your calendar notes to your Workshop draft emails, Asana projects, Google Doc drafts, Canva files, JIRA tickets…whatever you need!
• Add placeholders for confidential information: Add a block or blackout note for sensitive content or private information, and link out to details to make sure only the right people have access.

At the end of the day, Workshop’s communications calendar isn’t just about organization! It’s about helping your team communicate more effectively, reducing stress, and ensuring every single message gets the attention it deserves. (Find a few other ways Workshop helps you manage your internal communications here!)

As always, we’re here to help you every step of the way, so don’t hesitate to reach out if you have any questions or feedback.

Happy planning! 🎉

Getting started with our communications calendar is easy, and it’s available on every plan! Simply navigate to your communications calendar in Workshop, click on any date, and start adding your notes. You’ll find this new feature integrated seamlessly into the calendar, ready to help you plan better and communicate smarter.

Not a Workshop customer yet? Schedule a quick 30-minute demo today to see the communications calendar, drag-and-drop editor, and analytics in action!