Communications Request Form Template

Key features of this internal comms request template

• Internal communications request form: This template is built to collect everything from employee newsletter items to big-time all-company announcements. With just a few tweaks, you can easily adjust the form to capture the key details you need from HR, leadership, IT, marketing, or other departments.
• Customizable: Every team’s needs are different, and that’s why this template is flexible. Whether you’re managing communications for social media, digital signage, or an internal blog, you can quickly adapt the form to work for you.
• Ready for social media requests: Want to collect content for your company’s external communications? No problem – customize this form to gather social media post ideas, ensuring a smooth process for approving and posting updates across channels.

Getting started with the template

1. Download & personalize: First, download the communications request form template, and with one click, “Make a copy” so you can edit it to match your workflow. Need to collect specific details like target audience, deadlines, or approval statuses? The basics are here… just add those fields to make sure your communications stay organized.
2. Streamline approvals: Every company has an approval process (sometimes more than one!). Use this form to centralize approvals, helping ensure every message fits your branding and strategy before it goes live.
3. Automate your workflow: Connect this form with your project management tool or email system to make the entire process smoother. You’ll cut down on back-and-forth emails, keep your inbox from getting overwhelmed, and make sure every request is heard.
4. Best practices for efficiency: Setting up a communication request form doesn’t just simplify gathering content; it helps you create a more efficient process along the way. Set clear deadlines, sort requests by department, and prioritize who needs to see what… and when! It’ll reduce inbox clutter and keep communications on track.

Template use cases

• Employee communications: Gathering content for an internal newsletter, company-wide update, or team-specific announcement? The employee communications request form makes sure you capture all the details you need for your comms calendar.
• Marketing communications: Need a streamlined way to handle requests for promotional materials, campaign updates, or external announcements? Use this form to track everything in one place.
• Project-based communication requests: For teams managing multiple projects, this form helps centralize communications like project updates, timelines, or milestones.

Whether you’re managing daily communications or large-scale projects, our communications request form will help you organize and categorize incoming requests, reduce inbox inflation, and make sure all your partners feel heard and seen.

FAQs:

• How do I use the form for internal communications?
  It’s simple! Once you’ve customized it to collect the information you need, keep a link handy. Include the link prominently on your intranet, include it at the bottom of your internal emails and other comms, and be sure to talk about your form in as many meetings as possible. When someone sends you a request somewhere else… send them the form.
• How can I better manage my work inbox?
  Using this form will help reduce email overload by ensuring that all requests are organized from the start. Set up categories like “Urgent Requests” or “Newsletter Submissions” so you can easily find what’s needed and when.
• What about social media requests?
  Customize the form for social media content requests by adding fields for post details, desired platforms, and any images or media that need approval.

Ready to simplify your communication request process? Download this communication request form template and start making your communications smoother, more efficient, and far less stressful. This template is available as a Google form or Word doc! It’s simple, streamlined, and totally customizable for your company’s needs. Simply download the resource and select “Make a copy”.